In accordance with the By-Laws of THE GARRISON CONDOMINIUM ASSOCIATION, the ANNUAL MEETING will take place as described below.
Date: Tuesday, April 23, 2013
Time: Meeting will begin promptly at 7:00pm to 9:00pm. Registration will begin at 6:30pm
Place: McConnell Center in Dover, NH, located at 61 Locust Street In Room #323
Two (2) members of the Board of Directors are to be elected at this meeting. The members whose terms expire this year are Charlene Courtemanche and Linda Ouellette. Charlene is planning to run for re-election while Linda has decided not to run for a board position. Therefore, there are two open positions for the board. The candidates that are nominated will serve a three year consecutive term. For those wishing to run for a position on the board should submit their intention via email or letter no later than April 17th, 2013 to the Property Manager, Steven Miller. The names of each candidate and any additional information the candidates (if anyone does submit their intention to run) provide will be sent to all owners prior to the Annual Meeting. You can email Steve at email@example.com to submit your intention to run for a board position. Nominations will also be taken from attendees at the floor at the time of the meeting.
Each member of the Association is entitled to one (1) vote for each condominium unit owned. If the units are in multiple ownership, the owners shall designate in writing to the President the name of the person authorized to cast the vote for that unit. A checklist for all voting owners will be available for sign-in the evening of April 23rd. Only deed owners of the units are allowed to vote so if you are not a deed owner or don’t have a power-of-attorney to cast the vote, we ask that you inform the board and manager of this prior to the commencement of the meeting.
Also, there will be a vote to allow the Board of Directors to use Capital Reserve funds to be used to continue the blacktop replacement project as done in the past two years. As part of the requirement per the By-laws, the Board of Directors is requesting to spend an estimated amount of $50,000 for this project and will require approval from the residents in order to move forward with this project. We encourage all residents to attend to learn more about this project and cast their vote.
A proxy is enclosed for those owners not able to attend but wishing to have their fellow owners vote on the election and approval to use capital funds for the blacktop replacement project. Proxies are to be submitted to the Management Company before the convening of the Annual Meeting and mailed to S.S. Maguire Management, P.O. Box 165, Hampton, NH 03843.
An agenda of the Annual meeting is also enclosed for your review. We ask that those unit owners attending the Annual meeting park their vehicles in the back of the building. Thank you!
Charlene Courtemanche, President
Board of Directors