To All Owners and Tenants:
At the Special Meeting that took place on August 26th, the residents who attended approved based on a majority vote to move forward with the final phase of the asphalt replacement project. This will be the fourth and final year of this project.
Since the project is going to affect many areas of the property as well as affect everyone entering and exiting the property at some point when the area near garages of units 1-10 are being done, we wanted to provide you some detail as to how this will work.
The project will be broken up into three sections and three time schedules.
First, beginning Monday, September 29th and continuing for that entire week, we will be removing all asphalt in the specified area of units 12-20. We will remove all existing roadway and sidewalk asphalt on Monday, Sept. 29th thru Wednesday, Oct. 1. We will install the base course on Thursday and Friday of that same week so everyone who resides in units 12-20 will have access to those parking area during the evening hours which would be after 5pm each day. Please be advised that all vehicles must be removed from this area before 7:00am each day also so we recommend that anyone who works overnight and comes back in the early morning hours to not park in this section during this week. Once this area is completed you will be able to park your vehicles back in the area until such time we are ready to install the final top coat as noted below.
Second, beginning Monday, October 6th and continuing for that entire week, we will be removing all the asphalt in the specified area of units 49-62. Again, we will remove all existing roadway and sidewalk asphalt on the first three days of that week and then installing a base course towards the end of that week (weather permitting). Once this area is completed you will be able to park your vehicles back in the area until such time we are ready to install the final top coat as noted below.
Third, beginning Monday October 13th and continuing for that entire week, we will be removing all asphalt in the specified area of units 1-11. Again, we will remove the speed bump and all related asphalt in the roadway, up to the garages, and including the sidewalks. We will most likely split the work here up into two sections because of the impact of everyone coming in and out of the complex. This will most likely be one lane traffic for a day or two until the base course is set.
Once all areas have had the base course down, we will begin to install the final top coat to all three areas at the same time during the week of October 20th (weather permitting). This should take 1-2 days to be completed (weather permitting). When the final top coat is installed, you will not be able to drive on it for 48-72 hours. We will take into account the access in and out of the property during this week and will have plenty of cones and directive arrows showing you how to get in and out of the complex so as to not disrupt the project. We do ask that everyone be patient during this time. We are currently working with the Dover High School to request additional parking off Daley Street for all residents who are affected by this project during the entire time of this project and will advise on the status of that request within the next week. Further instructions and timing of this additional lot will be communicated to you when finalized.
During the construction period there will be limited to no access to these areas during the daytime. You will have access to your units but there will be limited to no vehicular traffic during the day when the project is going on. All vehicles must be removed from the parking areas as noted above (which includes vehicles in garages in the work area) no later than 7:00am each day during construction but can return to its assigned parking areas after 5pm each day. However, during the day we will be monitoring any traffic and limiting access to this work area. Please be patient and cautious when entering and exiting this area during this time period while we are making these repairs. We also ask all owners being affected during this project to disengage your garage doors so the contractors can open them in order to protect any damages to the doors. We will require everyone to have their garage doors open when the final top coat is placed down in order to get the best connection up to and including the garage lip. We will communicate when that happens but for those who have automatic garage door openers we will require you to leave them disengaged during the term of the project. You can keep the door down but just don’t lock it.
We apologize for this inconvenience but these repairs are necessary and as part of our ongoing commitment to our capital project plan and to improve the parking facility and roadway at The Garrison.
If there are any questions regarding the paving project, please feel free to call the Management Office at 603.868.1262.